Key responsibilities & Accountabilities:

Responsible for successfully facilitating all aspects of multiple current construction projects from preconstruction after award through project closeout.

Duties & Tasks:

Pre-Construction Phase

  • Complete initial setup in Spectrum when new contract is received from project manager.
  • Compile all necessary submittals required for each project.
  • Submit to Landtech Project Manager for approval prior to submitting to Client
  • Track submittal approvals and resubmittals and keep project team updated.
  • Create field file for Superintendents and present at preconstruction meetings.
  • Assist Project Manager with creating all necessary purchase orders (P.O.’s), work orders and subcontracts.
  • Send to project manager for review.
  • Upon final approval of work orders and subcontracts, send to subcontractor and accounting.
  • Review and become familiar with all construction drawings and specifications, including any conflicts or needs for further clarifications.
  • Attend and participate in Project Preconstruction meetings

Construction Phase

  • Generate requests for information (RFI’s) and send to project manager and superintendent for review.
  • Include proposed solutions with all RFIs. (do not send out without a proposed solution)
  • Send RFIs to Client after review with project team.
  • Track RFIs including responses and any new documents by putting them in the necessary project file locations.
  • Notify team of any changes to the scope work related to RFI.
  • Keep construction plans updated in Sharepoint including linking all RFI’s, ASI’s, etc. to the most current set of drawings as necessary.
  • Assist Project manager in Change order requests as necessary, including takeoffs, material quotes, and additional submittals.
  • Assist in weekly labor reports and tracking of remaining budget hours and notify project team when budget hours are nearing limit.
  • Attend plant, boulder, and misc. material selection meetings with general contractor as necessary.

Project Closeout Phase

  • Complete all necessary project closeout submittals
  • Submit to Project Manager for approval
  • Upon Project Manager Approval, submit to client.
  • Complete all Warranty letters and completion letters
  • Schedule and assist the construction to maintenance turnover meetings
  • Keep track of punchlist items and notify client with all items are complete.

Miscellaneous Duties

  • Participate in bi-weekly Project Management Meetings
  • Assist Estimating department with bidding and project takeoffs during slow or winter months when there are no active projects.
  • Demonstrate role model behavior on ethics and integrity as well as positively promoting company culture.
  • Maintain open communications with all departments and personnel in regard to safety, job efficiency, product quality, and customer service.
  • Comply with Company policies and procedures.
  • Other duties as assigned.

Work Environment:

  • Reads, analyzes and interprets technical journals, financial reports and legal documents.
  • Writes technical and professional reports and correspondence using proper spelling, grammar and style.
  • Communicates information and responds to questions individually and in small groups.
  • Defines problems, collects data, establishes facts and draws valid conclusions using a variety of variables.
  • Applies common sense understanding to carry out simple written and oral instructions; deals with standardized situations or problems involving a few concrete variables.
  • May involve lifting and carrying up to 25 lbs. for short periods of time.
  • Must have visual acuity to see and read paper and electronic documents.
  • Sits for long periods of time, may walk, stand, bend, stoop, reach, climb carry and lift for carrying periods. Requires continuous and repetitive arm-hand-eye movement

Job Type: Full-time


  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • Monday to Friday


  • Landscape: 2 years (Preferred)
  • Spectrum: 1 year (Preferred)